Privacy Policy

1. Who We Are

Take One ("Take One", "we", "us", or "our") is a visual media management platform operated by Webmarketers Inc., located at 200-318 Richmond Road, Ottawa, ON K1Z 6X6, Canada. Take One is available as a mobile application on iOS and as a web platform.

If you have questions about this policy, contact us at privacy@teamwebmarketers.ca or by mail at the address above.

2. Information We Collect

We collect information you provide directly, information generated by your use of the app, and information your device shares with us.

Account information

• Name and email address when you register
• Password (stored as a one-way cryptographic hash — we never store your plain-text password)
• Organization name and role within that organization

Media you capture and upload

• Photos and videos you take using the in-app camera or select from your device's photo library
• Metadata associated with uploaded files (file name, size, duration, capture timestamp)

Project and workflow data

• Shot lists, project names, and descriptions you or your organization create
• Shot completion records (who submitted a shot and when)
• Reference images attached to projects

Device and usage information

• Device type, operating system version, and app version
• IP address and general geographic region (country/region level) for security and abuse prevention
• Session activity logs used for debugging and platform stability

We do not collect precise GPS location, contacts, microphone audio outside of video recordings you explicitly initiate, or any biometric data.

3. How We Use Your Information

We use the information we collect solely to operate and improve the Take One platform:

• To create and authenticate your account
• To deliver the core features of the app — shot lists, media upload, and project tracking
• To store and organize your organization's media in your dedicated storage space
• To send transactional emails (account verification, password reset, invitation links)
• To detect and prevent fraud, abuse, and security incidents
• To diagnose technical issues and improve platform reliability
• To comply with applicable legal obligations

We do not use your data for advertising, behavioral profiling, or any purpose unrelated to the platform's core function.

4. How We Share Your Information

We do not sell, rent, or trade your personal information. We share data only in the following limited circumstances:

• Within your organization: Media you upload and project activity you generate is visible to other authorized members of your organization on the platform, as intended by the service.
• Infrastructure providers: We use third-party cloud services (storage, hosting, email delivery) to operate the platform. These providers process data only on our behalf and under confidentiality obligations.
• Legal requirements: We may disclose information if required by law, court order, or a government authority with jurisdiction over us.
• Business transfers: In the event of a merger, acquisition, or sale of substantially all assets, your information may be transferred. We will notify affected users before any such transfer takes effect.

5. Camera and Photo Library Access

Take One requests access to your device's camera and photo library exclusively to enable you to capture and upload media as part of your assigned shot list. We do not access your camera or photo library in the background, and we do not analyze, scan, or transmit any media that you have not explicitly chosen to upload.

You may revoke camera or photo library access at any time in your device's Settings. Revoking access will prevent media capture within the app but will not affect your account or previously uploaded media.

6. Data Retention

We retain your account information and associated data for as long as your account is active or as needed to provide the service. When an organization's account is closed, associated project data and media are deleted within 90 days unless a shorter period is requested.

You may request deletion of your personal account data at any time (see Section 7). Residual copies in backups are purged on a rolling basis within 90 days of the deletion request.

7. Your Rights and Choices

Depending on your jurisdiction, you may have the right to:

• Access the personal data we hold about you
• Correct inaccurate or incomplete information
• Delete your account and associated personal data
• Restrict or object to certain processing of your data
• Data portability — receive a copy of your data in a machine-readable format
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at privacy@teamwebmarketers.ca. We will respond within 30 days. We may need to verify your identity before processing a request.

8. Data Security

We implement industry-standard security measures including encrypted data transmission (TLS), hashed password storage, access controls, and regular security reviews. No system is completely secure, and we cannot guarantee absolute security of your data. We will notify affected users and relevant authorities of any data breach as required by applicable law.

9. Children's Privacy

Take One is a professional business tool intended for users who are 13 years of age or older. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected information from a child under 13, please contact us at privacy@teamwebmarketers.ca and we will delete it promptly.

10. International Data Transfers

Take One is operated from Canada. If you access the platform from outside Canada, your data may be transferred to and processed in Canada or other countries where our infrastructure providers operate. By using the platform, you acknowledge and consent to this transfer. We ensure that any such transfers are subject to appropriate safeguards.

11. Third-Party Links and Services

The platform may contain links to external websites or integrate with third-party services. This Privacy Policy does not apply to those third parties. We encourage you to review the privacy policies of any external services you access.

12. Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will update the "Last updated" date at the top of this page and notify users via email or an in-app notice at least 14 days before the changes take effect. Continued use of the platform after changes take effect constitutes acceptance of the updated policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

• Email: privacy@teamwebmarketers.ca
• Phone: 1-844-932-6688
• Mail: Webmarketers Inc., 200-318 Richmond Road, Ottawa, ON K1Z 6X6, Canada